Are you highly organised, confident juggling competing priorities, and ready to step into a dynamic, fast paced & high-pressure position?

Carbiz Accident Replacement Vehicles is looking for a superstar Personal Assistant & Facilities Coordinator to support our Rental & Replacement Cars 2024 - CEO of the Year while managing our growing network of branches across Australia.

This is a unique opportunity for someone who thrives on variety and responsibility - combining executive support with national property coordination in a fast-paced, rapidly growing business.

What’s in it for you?

• Company Car + Tools of Trade – On-site parking, mobile phone & laptop included.
• Work-Life Support – 24/7 wellbeing access via Sonder (mental health, safety & more).
• Exclusive Perks – Discounts via SWAG, Flare & Employment Hero.
• Team Culture – Monthly team lunches, birthday shoutouts & social events.
• Career Growth – We promote from within and support your development journey.

What You’ll Be Doing:

Executive Assistant Duties:

• Manage CEO's calendar, meetings, travel, and personal appointments.
• Prepare board packs, reports, presentations and business correspondence.
• Screen emails, calls, and handle high-level confidential matters.
• Coordinate internal meetings and assist with office operations.
• Assisting with personal matters and occasional kids pickup and drop off.

Facilities Coordination Duties

• Oversee facilities maintenance and compliance across Australia.
• Assist with new branch setup & fit outs.
• Liaise with landlords, contractors and service providers.
• Maintain property records, budgets, and financial reporting.
• Ensure full compliance with relevant property regulations and standards.

What we’re looking for:

• Proven experience as a PA, EA or Office Manager (essential).
• Experience preparing board/financial presentations (desirable).
• Background in property management or administration (desirable).
• Excellent communication and multitasking skills.
• High level of confidentiality and discretion.
• Strong financial acumen and attention to detail.
• Full driver’s licence (essential).

About Us

Carbiz is proud to be a 5 star employer of choice – HR Director 2025. We’re more than just an award-winning vehicle replacement provider. We’re committed to keeping our customers’ lives moving when their car can’t, offering seamless accident management that helps individuals, families, and businesses stay mobile and connected. With over 8,300 5-star reviews and multiple industry accolades, including Business Concept’s ‘Automotive Awards 2022, 2023, 2024’,  ‘Australia's Best Accident Replacement Service’ for three consecutive years from ProductReview.com.au and more, we’ve earned a trusted reputation for delivering reliable like-for-like vehicles when they’re needed most.

By providing quick and efficient solutions, Carbiz helps people navigate life’s unexpected disruptions, making a meaningful impact on the community we serve.

We offer a team-first culture with unlimited opportunity for growth, living by our company values in everything we do;

• Love what we do - We are passionate about delivering for our customers, team, and partners every time.
• Better than yesterday - We grow each day, learning from our experiences.
• Win with trust - Lead the market by being trusted, reliable and helpful.
• Collaborative core - Working smarter together.
• Valuing people - We respect our people, encourage their development, and reward their performance.

Ready to join a business where no two days are the same?

Click Apply Now and take the next step in your career with Carbiz!