About the Role:
We’re on the hunt for World’s best Personal Assistant - someone who anticipates needs before they arise, thrives under pressure, and operates with absolute discretion, precision, and heart. As the right hand to our executive team, you’ll be the trusted gatekeeper, problem-solver, time optimiser, and master communicator - all rolled into one.

This is not your average PA job. This is a role for someone extraordinary who’s not afraid to put in the hard work and be rewarded, this is a full time office based role.

The Personal Assistant is expected to manage a wide variety of administrative and operational responsibilities, both professional and personal, to optimise the productivity and effectiveness of the CEO. The role covers administrative support for fleet procurement, branch facilities management, board meetings, general administration as well as personal errands including helping with some after hours pick up and drop off of kids to sporting activities.

What’s In It For You?

• Company Car + Tools of Trade – On-site parking, mobile phone & laptop included
• Work-Life Support – 24/7 wellbeing access via Sonder (mental health, safety & more)
• Exclusive Perks – Discounts via Flare & Employment Hero
• Team Culture – Monthly team lunches, birthday shoutouts & social events
• Career Growth – We promote from within and support your development journey

What You’ll Be Doing:

• Manage CEO's calendar, meetings, travel, and personal appointments
• Prepare board packs, reports, presentations and business correspondence
• Corporate Secretarial Duties
• Screen emails, calls, and handle high-level confidential matters
• Coordinate internal meetings and assist with office operations
• Administrative support to ensure smooth Fleet Procurement activities.
• Assisting with personal matters and occasional kids pickup and drop off.
• Facilities Management, maintenance and compliance for sites across Australia
• Assist with new branch setup & fit outs
• Liaise with landlords, contractors and service providers
• Maintain property records, budgets, and financial reporting
• Ensure compliance with relevant property regulations and standards

What We’re Looking For:

• Proven experience as a PA, EA or Office Manager (essential)
• Experience preparing board/financial presentations (desirable)
• Background in property management or administration (desirable)
• Excellent communication and prioritisation skill set
• High level of confidentiality and discretion
• Strong attention to detail
• Full driver’s licence (essential)

About Us:

Carbiz is proud to be a HRD 5-star employer of choice – 2025. We’re more than just an award-winning vehicle replacement provider. We’re committed to keeping our customers’ lives moving when their car can’t, offering seamless accident management that helps individuals, families, and businesses stay mobile and connected. With over 8,500 5-star reviews and multiple industry accolades, including Business Concept’s ‘Automotive Awards 2022, 2023, 2024’, ‘Australia's Best Accident Replacement Service’ for three consecutive years from ProductReview.com.au and more, we’ve earned a trusted reputation for delivering reliable like-for-like vehicles when they’re needed most.

By providing quick and efficient solutions, Carbiz helps people navigate life’s unexpected disruptions, making a meaningful impact on the community we serve.

We offer a team-first culture with unlimited opportunity for growth, living by our company values in everything we do;

• Love what we do - We are passionate about delivering for our customers, team, and partners every time.
• Better than yesterday - We grow each day, learning from our experiences.
• Win with trust - Lead the market by being trusted, reliable and helpful.
• Collaborative core - Working smarter together.
• Valuing people - We respect our people, encourage their development, and reward their performance.

Ready to join a business where no two days are the same?
Click APPLY now and take the next step in your career with Carbiz!